The name of this organization shall be the Shongum Lake Property Owners’ Association (AAssociation@).
The primary purpose of this Association is to provide a community effort in all social and recreational matters concerning all or part of the membership.
3.1 Membership in this Association shall be open to (a) property owners whose deed gives them license to use Shongum Lake, or (b) their renters or lessees, and (c) the families of the following who have been granted nontransferable memberships: Ellery Allin, Edward Brill, Andrew Connell, Charles Hamberger, Herb Smith, Frank Thorburn.
3.2 Membership shall be contingent upon payment of initiation fees, annual dues and assessments when due and in compliance with the rules and regulations of the Association. Failure to maintain membership will necessitate payment of the current year’s initiation fee upon renewal of membership. At the discretion of the Executive Council, dues may be waived and full membership may continue if temporary transfers or extenuating circumstances occur. Renters or lessees from members in good standing shall not be required to pay the initiation fee. Renters or lessees from eligible nonmember property owners shall be required to pay the initiation fee.
3.3 Those eligible may be admitted to membership by payment to the Treasurer of the required initiation fee and the appropriate dues and assessments.
3.4 The Executive Council may permit additional memberships in the Association in an amount not to exceed five (5) per year subject to the following: a) The property owner must execute a deed with a license to use Shongum Lake and its facilities which requires that the property owner pay all membership dues assessed for the property owner’s level of membership and in the event that the property owner fails to do so, the outstanding dues shall constitute a lien on the property and the member shall also pay counsel fees incurred to collect the dues and the Association may exercise any other appropriate legal remedy; and b) The property must be located within the Township of Randolph and within the limits of the attached map incorporated in these By-Laws depicting such area; and c) Any such property owner seeking to acquire the license to use Shongum Lake and its facilities, shall pay a minimum sum of twenty (20) times the then current annual dues for full membership together with initiation fees. Lake Rights Area Map.pdf
4.1 Each family shall be entitled to one vote. Renters or lessees from members shall not be entitled to vote.
4.2 Proxy votes will be permitted provided the written authorization is in the possession of a member in good standing prior to the meeting at which the vote is to be cast and provided the member in good standing registers the proxy vote(s) with the Recording Secretary prior to the start of the meeting. In no case shall one member vote more than two (2) proxy votes and in each case the name of the member authorized to vote the proxy must appear on the proxy.
4.3 Ten percent (10%) of the eligible membership shall constitute a quorum at any meeting. In the event a quorum be not present approximately 30 minutes after the time appointed for a meeting, a second meeting shall be held 7 days from the date of the original meeting or the earliest convenient date at the time and place set for the original meeting. At the second meeting, 5% of the eligible membership shall now constitute a quorum. Proxy votes shall not be used to constitute a quorum at a meeting.
4.4 Unless otherwise noted herein, a majority of the votes cast shall carry on all matters considered by the Association.
4.5 Eligible voting membership is based upon full and limited membership in meeting the requirements defined in Article III.
4.6 Any notices to the membership for voting by the general membership shall be by electronic mail and notice shall also be posted on the Association website unless a member specifically elects in such members annual dues application to receive notice by mail in which case such member shall be provided notice by mail or other delivery to such members home.
5.1 The Executive Council shall consist of seven members who shall govern the Association and conduct the Association’s business within the framework of, and according to, the rules of these ByLaws.
5.2 The Executive Council shall annually elect its own President and VicePresident from the membership of the Executive Council.
5.3 The Treasurer and Secretary shall be members of the Association. They shall be appointed by the President but be persons other than the President and must be approved by the Council. These offices of the Association need not be elected members of the Council. They shall sit on the Council at the invitation of the President.
5.4 Two or more members of the Executive Council may petition, in writing, the President to hold an Executive Council meeting. The President shall hold, or cause the Vice President to hold this meeting within (10) days of receipt of the Petition.
5.5 The Executive Council may impose reasonable rules and regulations upon the general membership as to the use of the Association’s facilities. The membership may petition in writing the Executive Council to hold a General Membership Meeting to contest such changes as defined in Article 105.
6.1 All decisions made by the Executive Council shall be by majority vote. All decisions made at an Executive Council meeting shall be made with a minimum of three voting members present.
6.2 At least three affirmative votes are required to carry any motions at an Executive Council meeting except as defined in Article XVIII.
6.3 Voting shall be restricted to the seven Council members.
subject to the foregoing, in the event that the prior owner of the premises paid the annual dues for the applicable year, any eligible new owner moving into the house that year shall only be responsible for any additional dues that may be owed due to the type of membership requested by such new owner so that the premises will only be assessed dues once annually.
8.5 Notice of the annual budget meeting together with a copy of the proposed budget shall be provided to membership seven (7) days prior to the meeting.
9.1 The President shall select a Nominating Committee, which shall present a slate of candidates for positions on the Council to the general membership at least ten (10) days prior to the Annual Election Meeting.
9.2 No limit shall be placed on the number of candidates, except that any person that desires to be a candidate for the Council and is qualified to be on the Council, shall notify the President at least five (5) days prior to the scheduled election that he or she desires to be placed on the ballot at the Annual Election Meeting.
9.3 Three Council members shall be elected during annual election meetings held in odd number years (e.g. 737577, etc.). Four Council members shall be elected during annual election meetings held in even number years (e.g., 747678, etc.). The term of office for Council members shall be approximately 2 years, from election date to the annual election meeting 2 years thereafter.
9.4 Any unexpired term of a member of the Executive Council shall be filled by an appointee of the President with the advice and consent of the Executive Council. In the event the President’s office is vacated, the Vice President shall appoint a member to the Council. The appointee shall fill the unexpired term of the former Council member. He shall hold all rights and privileges of a duly elected member of the Executive Council. The VicePresident shall succeed to the office of the President and the Executive Council shall elect a new Vice President to take his place. In the event that the President and the Vice President resign leaving the Association leaderless the next Senior member of the remaining members of the council shall automatically be temporary President and shall, as soon as possible, initiate a Council meeting to see that a new President and a new Vice President are elected.
9.5 All candidates shall be placed on a common ballot, and election to office shall be based on the number of votes cast for each candidate. If three Councilmen are to be elected, the three candidates who receive the highest number of votes, on an individual basis, shall be declared the elected members of the Council. Similarly, if four are to be elected, the four candidates who receives the most votes shall be declared elected. This policy applies regardless of the number of elected offices to be filled. In the event of ties, a runoff election shall be held for those nominees for whom an equal number of votes have been cast if necessary to secure the election of the prospective candidate.
10.1 The Annual Election Meeting shall be held on the last Thursday in September or the nearest acceptable date thereto as determined by the Executive Council.
10.2 The Annual Budget Meeting shall be held on the first Thursday in February or the nearest acceptable date thereto as determined by the Executive Council.
10.3 Special meetings may be called at the discretion of the Executive Council, provided the agenda for the special meeting is submitted to the membership at least one week prior to the meeting.
10.4 The President shall preside at each meeting. In his absence, the Vice President shall preside and in the absence of the Vice President, some other member of the Executive Council shall preside and such other member shall be designated by the President or Vice President.
10.5 The General membership may petition in writing the Executive Council to hold a General Membership Meeting. Signatures of ten percent (10%) of the total registered voting membership are needed to meet this requirement.
11.1 The President shall designate committees to be responsible to the Executive Council for specific functions.
11.2 Each committee shall comply with the spirit of these by-laws in the selection of its chairman and members.
11.3 The President shall have the right to change committee chairmen and/or members whenever necessary.
11.4 The President shall be an exofficio member of all committees. The liaison member of the Executive Council shall an official member of his assigned committees.
11.5 A majority vote of all committee members shall hold on all matters before each committee.
11.6 Committees which may exist each year shall be called Standing Committees and shall consist of:
Hire personnel who maintain supervision of the swimming area and instruction program and insure water safety. Maintenance and improvement of the beach/parking area and facilities. Establish and administer security about those properties defined within the confined of the association budget that should be protected from vandalism.
Maintain cognizance of, advise on, audit annually the financial accounts of the Association and provide an annual profit and loss projection and cash flow statement at the autumn general membership meeting. The finance function will ensure that all payroll and annual tax returns are filed on a timely basis.
Welcome any new members to the association, prepare brochure to inform new people on our association’s affairs and community interests, maintain up to date membership files and badges and supply new members with copies of By-Laws.
Plan and administer the association’s social events throughout the year.
Administer and maintain the boating facilities, organize boating events.
LONG RANGE PLANNING
Study and make recommendations concerning the disposition, improvement, and growth of association facilities.
Administer program to maintain and enhance the quality of our environs that effect the quality of our environs that effect the contents of Shongum Lake (this includes weed and algae control and water testing in Shongum Lake).
Establish and maintain the Shongum Lake clubhouse for social, recreational and business activities that are pursuant to the goals of the Association.
Administer the functions necessary to the independent development of a competitive swim team at Shongum Lake.
To maintain close communications with the municipal government in so far as the township development affecting Shongum Lake is concerned.
12.1 The rules contained in Robert’s Rules of Order shall govern this Association in all cases to which they are applicable and in which they are not inconsistent with the Constitution and ByLaws of the Association.
14.1 Articles XIV and subsequent shall contain rules, regulations and procedures adopted by the membership for the expressed purpose of holding valid from year to year. As such, these articles are not subjected to restrictions imposed by Article XIII and may be altered by a simple majority and without prior written notice. However, Articles II through XIII take precedence over Articles XIV and subsequent when conflicts may occur.
15.1 WHO MAY USE THE BEACH:
15.2 BEACH USE- When lifeguards are on duty, the following rules apply:
The following rules apply at all times:
15.3 PRIVATE GATHERINGS AND PARTIES
Beach rules shall apply unless specified to the contrary under Sec. 15.
16.1 BOATING AND THE USE OF THE BOATING AREA
16.2 BOAT REGISTRATION
16.3 POWER CRAFT
No power craft will be permitted on Shongum Lake regardless of the type of motor or power source.
17.1 Ice fishing is not permitted between the island and the dam.
17.2 No hockey permitted in the area cleared for general skating.
17.3 Power craft of any sort shall not be permitted on the ice except for snow removal purposes.
17.4 The Association encourages skaters to skate in groups.
17.5 Ice skating on Shongum Lake is at the skater’s own risk.
18.1 The Executive Council shall take disciplinary action against any Association member who flagrantly, and persistently, disregards or breaks the Association’s rules and regulations and/or damages, destroys or is convicted of stealing Association property or equipment or any other member’s property or equipment while the property or equipment is in an Association area.
18.2 The maximum action which the Executive Council may take is limited to a three (3) month suspension of the individual offender from the Association’s activities.
18.3 Any infraction which the Executive Council feels requires a mores serious punishment shall be brought before the general membership for their action. One infraction felt by the Executive Council to require a more serious punishment is allowing underage drinking at private parties sponsored by members in the clubhouse or at the beach. The disciplinary action for such an infraction is suspension of all membership privileges for the remainder of the fiscal year for the family sponsoring the party.
18.4 The following safeguards shall exist for the individual or family against whom action is being taken by the Executive Council.
18.5 The Beach Director shall have the authority to suspend a member’s right to use any of the Association’s facilities for infractions of the above rules and regulations for a maximum period of two weeks. A report of the suspension must be made to the Executive Council and the Committee Chairperson. The suspended member shall have the right of appeal to the Executive Council and the Executive Council must act on the appeal within 48 hours.
19.1 Member families shall be given one badge for each permanent resident of their household.
19.2 Badges must be worn in full view by members and their guests while engaging in any activity in or on any part of Shongum Lake, at any time during the year. The only exception will be when a ticket is required to attend a social function.
19.3 No member, on leaving the Association, may give or sell his membership badges to anyone, except badges may be passed on to renters or lessees (refer to para. 4.1). Badges not passed on to renters or lessees should be returned to the membership chairperson or committee.
19.4 No member shall, or allow anyone on his behalf, to represent himself as the spokesman or representative of the Shongum Lake Property Owner Association without prior written consent thereto from the Executive Council. Please take further notice that violation of the proposed regulation, and all existing regulations, which are Articles XV, XVI and XVII and of the ByLaws of the Shongum Lake Property Owners Association, subjects violators to disciplinary action pursuant to Article XVIII of the ByLaws which may include upon action of the Executive Council or Beach Director, suspension of membership privileges or by action of the general membership more serious punishment.
20.1 The discharge of any firearms in or about the Lake or adjoining property under the jurisdiction of the Association is strictly forbidden.
23.1 All members (including committees and the Council) must reserve the clubhouse through the Administrative Coordinator.
23.2 Reservation and the use of the clubhouse do not come with beach privileges. If use of the beach is desired, separate arrangements must be made with the Beach Director during the summer or the Council member responsible for the beach during the other times.
23.3 All members (excluding committees and the Council) will pay a daily usage fee plus deposit, the amounts of which are set annually by the Council, when the keys are picked-up.
23.4 The person reserving the clubhouse is responsible for any damage or loss of SLPOA property.
23.5 SLPOA property is not to be removed from the clubhouse.
23.6 Keys are to be returned no later than the day after the reservation date. The deposit check will be either returned or destroyed at the member=s option after inspection of the premises.
24.1 Any member seen or found responsible for polluting or littering the lake with trash, rubbish or any other environmentally objectionable material shall be subject to provisions of Article XVIII.